All positions with the Stillaguamish Tribe of Indians

are Indian Preference in Hiring, in accordance with P.L. 93-638


Position Title:
Council Operations Coordinator
FLSA Status:
Reports to:

Board of Directors/Executive Director/and Chief Operations Officer


Position Summary

Provide multi-faceted administrative and clerical support to the Stillaguamish Tribe Board of Directors with limited supervision.  Provide administrative and clerical support for the Chairperson and Council Members as recording Secretary. Provide general communications office functions; including compilation and dissemination of information to the public, and other related duties. Position may occasionally be required to work nights or weekends.

Essential Duties and Responsibilities
This list is intended only to illustrate the various types of work to be performed.  The omission of specific statements does not exclude them from the position responsibilities if the work is similar, related, or a logical assignment to the position.
·Provide administrative and clerical support to the Tribal Chairperson and the Stillaguamish Tribal Council.
·Prepare correspondence from brief dictated notes or on own initiative.
·Receive telephone calls and incoming mail and direct appropriately and efficiently.
·Undertake a wide variety of sometimes complex clerical and information communication tasks requiring the application of independent judgment and knowledge of regulations, policies, or procedures; filing systems.
·Maintain an appointment calendar, as requested.
·Take and transcribe minutes of meetings.
·Prepare material for meetings; notices, resolutions, agenda, and related reports.
·Handle personal and/or confidential mail.
·Develop and maintain a filing and retrieval system for all official Stillaguamish Board of Director Minutes, resolutions and records.
·Perform other duties as assigned.
·Adheres to and comply with strict confidentiality standards
·Provides assistance to BOD Members as required.
·Performs all other duties as assigned by immediate supervisor.
·Maintains a clean and organized workstation.

·Promotes a positive and harmonious work environment by contributing to the team effort


Supervisory Responsibilities

No supervisory responsibilities.


Required Knowledge, Skills and
·Thorough knowledge of business English, spelling and punctuation.
·Thorough knowledge of office practices and procedures.
·Ability to compose letters and memoranda independently.
·Ability to maintain effective working relationships with officials, department heads, other employees and the general public.
·Superior secretarial and office organizational skills.
·Excellent knowledge of Microsoft Word and Excel programs.
·Must have excellent oral and written communication skills.
·Must have precise and accurate writing skills.

·Must have the ability to remain professional in an intense environment.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is subject to outside environmental conditions and to wet and/or humid conditions.  The noise level in the work environment is usually low to moderate.


Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
·Frequently involves sedentary work.
·Occasionally involves light work: exerting up to 20 pounds of force and/or up to 10 pounds of force and/or negligible amount of force to move objects.
·Occasionally lift and/or move up to 25 pounds.
·Constantly requires the ability to give and receive detailed information through verbal communication.
·Constantly requires verbally expressing or exchanging ideas of important instructions accurately, loudly, or quickly.
·Constantly requires working with fingers rather than the whole hand or arm.
·Constantly requires repetitive movement of the wrists, hands and/or fingers.
·Often requires walking or moving about to accomplish tasks.
·Occasionally requires standing and/or sitting for sustained periods of time.
·Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms.
·Occasionally requires raising objects from a lower to a higher position or moving objects horizontally.
·Occasionally requires stooping which entails the use of the lower extremities and back muscles.  Infrequently requires crouching.

·Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.


Position Qualifications
·High School diploma or GED equivalent required
·Extensive experience in performing complex clerical work of a progressively responsible nature.
·Ability to type 50 words per minute.

·Ability to take dictation at a speed of 60 words per minute.




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